Hiring talent from across the globe presents unique challenges, from managing visa applications and legal paperwork to providing seamless relocation and onboarding experiences. These processes can be time-consuming, error-prone, and costly if not handled efficiently. However, automation when aligned with human supervision can be a powerful solution to simplify and speed up these tasks. Keep reading and get some clarification!
The Benefits of Automated Onboarding and Visa Applications
Automation offers significant benefits. The most obvious advantage is time savings—manual data entry and form submissions are replaced by automated workflows, significantly speeding up the entire process. Cost savings are another major benefit - automation can reduce onboarding costs by up to 70%, allowing HR teams to allocate resources elsewhere
Moreover, automation ensures accuracy. With the help of pre-filled forms and automated checks, the chances of submitting incomplete or incorrect applications are minimized. Employees can also enjoy a faster, smoother relocation experience, as they no longer have to wade through a mountain of paperwork or wait for long processing times. Ultimately, automation leads to a better employee experience, improving retention and helping new hires feel confident from day one.
How YourExpats Automates the Onboarding and Visa Process
YourExpats is designed to streamline the entire international onboarding and visa application process, guiding both HR teams and new employees through every step. Here's how it works:
- Starting Onboarding
The first step is simple. Once you’ve found a new hire, let us know their details and we will add them to YourExpats system. This is the platform that will later guide your new employee through the whole onboarding process, gathering all the necessary information along the way. This means HR teams no longer have to worry about missing key data or dealing with complicated forms—everything is streamlined from the get-go.
- Forms and Documents
YourExpats handles all the paperwork. The platform automatically requests the necessary information from your candidates, which is then analyzed and double-checked by one of YourExpats' relocation agents. Once everything is correct, pre-filled IND (Immigration and Naturalization Service) and Embassy forms are generated within the platform, reducing manual input and ensuring accuracy. In addition, the platform provides the new hire with all the necessary information to arrange the required legalization and/or sworn translation of official documents. These are, once again, reviewed by YourExpats' agents to ensure that all files meet the requirements set by the IND and the embassy—skills that are honed through experience and expertise. This way, HR teams can rest assured that everything is moving as quickly as possible, reducing the risk of costly mistakes.
- Visas and Permits
At the core of the YourExpats' platform is its ability to streamline the management of visa and work permit applications. The system gathers all necessary personal details, foreign documents, and legal forms to ensure that visa and residency applications are submitted accurately to the relevant authorities. The platform handles both visa applications and residence permits, ensuring compliance with local immigration laws and providing 24/7 access to the portal, where your team can check the status of your new hires at any time.
- Settle in the Netherlands
After the visa and work permit are secured, YourExpats continues to support the new hire’s transition into the Netherlands. We handle the municipal registration appointments, and provide assistance in the search for the most fitting health insurance and GP. Upon request, we can also guide your new hire through the process of applying for the 30% ruling, which provides tax relief to foreign employees.
What Can You Expect?
Thanks to YourExpats’ automation, companies can expect to cut onboarding costs by 70% and complete the entire process three times faster than traditional methods. By simplifying visa applications, relocation support, and onboarding tasks, YourExpats ensures that new employees are ready to contribute to the business right from day one—without the administrative burden and delays that usually come with global hiring.
